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Board of Port Commissioners

December 15, 2011
Board Meeting Agenda - Supplemental
Thursday, December 15, 2011 - 1:00 P.M.
Board Room - 2nd Floor
Roll Call
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Lighty, Commissioner Uno, Commissioner Yee and President Calloway.
At the Regular Board Meeting of December 8th the Board did not finish the discussion of the Strategy and Policy Item or a portion of the Closed Session Items. The Board will complete discussion of these Items prior to taking up the new Items on the Agenda.
December 8th - STRATEGY & POLICY (Open Session approximately 30 minutes)
4.1 Overview of Aviation Division (Aviation)
December 8th - CLOSED SESSION
1.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 5 matter(s)
     
   
1.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR - As provided under California Government Code Section 54956.8:
Property:
 Former Oakland Army Base and Adjacent Properties
Negotiating Parties:
 Port of Oakland, Prologis, L.P., California Capital Group, and California Capital Group & Investment Group, Inc
Agency Negotiator:
 Director of Maritime, James Kwon
Under Negotiation:
 Price and Terms of Payment
   
Property:
 Oak to Ninth District Property
Negotiating Parties:
 Port of Oakland, Oakland Harbor Partners LLC
Agency Negotiator:
 Director of Commercial Real Estate
Under Negotiation:
 Price and Terms of Payment
  1. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Subdivision (f) of Section 54957.6
    2. Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)
  2. THREAT TO PUBLIC SERVICES OR FACILITIES
    Consultation with:
    		 Port of Oakland Facilities Security Officer and Emergency Operations Team
  3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
    Title: Executive Director
  4. PUBLIC EMPLOYEE APPOINTMENT
    Title: Port Attorney
Roll Call/Open Session (approximately 4:30 p.m.)
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Lighty, Commissioner Uno, Commissioner Yee and President Calloway.
Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
2. Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Authorization for the Executive Director to enter into Agreement(s) for ERP Support and Related Activities (Administration)
3. Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.
  1. Unaudited Financial Statements for 3 Months Ended September 30, 2011
  2. Unaudited Capital Expenditures for 3 Months Ended September 30, 2011
4. Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
5. Consent Items
Action by the Board under "Consent Items" means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Approval of the Minutes of the Regular Meeting of November 17, 2011 (Board Secretary)
  2. Building Permit Application #4940: Landmark Aviation, 8633 Earhart Road (Engineering)
  3. Building Permit Application #4942: Landmark Aviation, 8518 Earhart Road (Engineering)
  4. Building Permit Application #4943: Landmark Aviation, 8991 Earhart Road (Engineering)
  5. Building Permit Application #4944: KMKY Disney Radio, 3 Radio Tower Road (Engineering)
  6. Ratification of Agreement with City of Oakland for use of hangar space at North Field, Oakland International Airport, by Oakland Police Department - Aerial Support Unit (Aviation)
  7. Rescission of Resolution No. 01350 (Administration)
  8. Ordinance No. 4166, 2nd Reading of an ordinance approving and authorizing the execution of the five-year lease extension to Seamen's Church Institute of New York and New Jersey at the Bay Area Seafarers Service D/B/A International Maritime Center ("IMC")
6. Remaining Action Items
Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.
  1. Approval of a Six Year Lease Extension with GSC Logistics at 530 Water Street, Oakland (CRE)
  2. Appointment of Director of Engineering (Administration)
7. Updates/Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
8. Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
  1. Adopt the 2012 Board Calendar (Board Secretary)
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Adjournment
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Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.
Daria Edgerly, Assistant Secretary of the Board
530 Water Street, Oakland, CA 94607
dedgerly@portoakland.com
(510) 627-1337
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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