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Board of Port Commissioners

Upcoming Meetings
May 23, 2013 - Agenda

October 18, 2012
Board Meeting Agenda
Thursday, October 18, 2012 - 1:00 p.m.
Open Session: Approx. 5:00pm
Board Room - 2nd Floor
Roll Call
1st Vice-President Head, 2nd Vice-President Yee, Commissioner Butner, Commissioner Hamlin, Commissioner Parker, Commissioner Uno and President Gonzales.
1. Closed Session
  1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. Pursuant to Subdivision (a) of California Government Code Section 54956.9.
    SSA Terminals, LLC and SSA Terminals (Oakland), LLC v. the City of Oakland, Acting by and Through its Board of Port Commissioners Docket No. 09-08
  2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.  Significant Exposure to Litigation Pursuant to Subdivision (b) of California Government Code Section 54956.9:  13 matter(s)
  3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
    Title:
    		 Executive Director, Port Auditor, Board Secretary
  4. CONFERENCE WITH LABOR NEGOTIATORS.  Pursuant to Subdivision (a) of California Government Code Section 54957.6.
    Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)
  5. PUBLIC EMPLOYEE APPOINTMENT
    Title:
    		 Port Attorney
  6. CONFERENCE WITH LABOR NEGOTIATORS.  Pursuant to Subdivision (a) of California Government Code Section 54957.6.
    Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)
Roll Call/OPEN SESSION (approximately 5:00 p.m.)
1st Vice-President Head, 2nd Vice-President Yee, Commissioner Butner, Commissioner Hamlin, Commissioner Parker, Commissioner Uno and President Gonzales.
Closed SESSION Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
2. Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Project Status Report: Oakland Army Base (Maritime)
  2. Budget Authorization and Related Approvals to Solicit Proposals to Design and Build the Outer Harbor Intermodal Terminal Railyard, Phase 1, at the Former Oakland Army Base. (Maritime)
3. Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.
4. Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
  1. Informational Report: Governmental Affairs Update (External Affairs)
5. Consent Items
Action by the Board under “Consent Items” means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Approval Of The Minutes Of The Regular Meetings Of September 20, 2012, October 4, 2012 and the Special Meeting of October 5, 2012 & October 6, 2012. (Board Secretary)
  2. Ordinance No. 4203, 2nd Reading Of An Ordinance Approving And Authorizing The Executive Director To Execute A Grant Of Easement To The East Bay Municipal Utility District ("EBMUD").
  3. Building Permit Application: Ports America - Berth 24, Installation of shore power, ($TBD) (Engineering)
  4. Budget Approval and Other Associated Authorizations for the Construction of a Large Vehicle Wash Rack, North Field, OAK (Aviation)
  5. Approval of Various Space/Use Permits for the Installation and Operation of Automated Teller Machines (ATMs) at Oakland International Airport (Aviation)
  6. Approval of the Second Amendment to Utility and Janitorial Agreement with the United States of America, acting through the Transportation Security Administration at Oakland International Airport (Aviation)
  7. Approval of a Telecommunications License Agreement with New Cingular PCS, LLC dba AT&T Mobility at Oakland International Airport (Aviation)
  8. Approval of a 10 Year Sublease With One Option to Renew for a Five Year Term for Approximately 9,200 sq.ft. Located at 1 Broadway, Oakland, CA (CRE)
  9. Approval of an Assignment of a Ground Lease from Motel 6 Operating LP to G6 Hospitality Property, LLC for Property Located at 1805 Embarcadero, Oakland, California. (CRE)
  10. Ordinance No. 4204, 2nd Reading Of An Ordinance Amending The By-Laws And Administrative Rules Of The Board Of Port Commissioners.
  11. Ordinance No. 4205, 2nd Reading Of An Ordinance Approving The Terms And Conditions And Authorizing The Execution Of A Fifth Supplemental Lease Agreement To Ground Lease With United States Of America, Department Of Transportation, Federal Aviation Administration ("FAA").
  12. Ordinance No. 4206, 2nd Reading Of An Ordinance Approving A License And Comcession Agreement With Brotzeit-Lokal, LLC For The Premises Located At 1000 Embarcadero, Oakland, California With A Monthly Rental Revenue Of $215,566.
  13. Informational Report: Annual Change Order Report on Construction Contracts Completed during FY 11/12 (Engineering)
6. Remaining Action Items
Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.
7. Updates/Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
8. Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
The next Regular Meeting of the Board will be held on November 1, 2012 at 1:00 p.m. in the Board Room.
Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.
Daria Edgerly, Assistant Secretary of the Board
530 Water Street, Oakland, CA 94607
dedgerly@portoakland.com
(510) 627-1337
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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