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Board of Port Commissioners

Upcoming Meetings
May 23, 2013 - Agenda

May 17, 2012
Board Meeting Agenda
Thursday, May 17, 2012 - 1:00 p.m.
Board Room - 2nd Floor
Roll Call
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Uno, Commissioner Yee and President Calloway.
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
1. Closed Session
  1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to Litigation Pursuant to Subdivision (b) of California Government Code Section 54956.9.
    Frank Borg v. Port of Oakland, Does 1 to 40 Alameda County Superior Court Case No.: RG11589913
    City of Oakland v. ABM Industries, AMPCO System Parking, Does 1 to 5 Alameda County Superior Court Case No.: RG10538457
    SSA Terminals, LLC and SSA Terminals (Oakland), LLC v. the City of Oakland, Acting by and Through its Board of Port Commissioners Docket No. 09-08M
    People of the State of California v. City of Oakland, et. al. Alameda Superior Court Case No. RG 06-290627
  2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to Litigation Pursuant to Subdivision (b) of California Government Code Section 54956.9: 11 matter(s)
  3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR. As provided under California Government Code Section 54956.8:
    Property:
    		 Former Oakland Army Base and Adjacent Properties
    Negotiating Parties:
    		 Port of Oakland, City of Oakland, and California Capital & Investment Group, Inc
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
         
    Property:
    		 1 Franklin Street, Oakland, California
    Negotiating Parties:
    		 Port of Oakland and Restaurants Unlimited Inc.
    Agency Negotiator:
    		 Director of Commercial Real Estate
    Under Negotiation:
    		 Price and Terms of Payment
  4. THREAT TO PUBLIC SERVICES OR FACILITIES - Consultation on Threats to Public Security or Access. Pursuant to Subdivision (a) of California Government Code Section 54957.
    Consultation with:
    		 Port Security Officer
  5. PUBLIC EMPLOYEE APPOINTMENT
    Title: Port Attorney
  6. CONFERENCE WITH LABOR NEGOTIATORS. Pursuant to Subdivision (a) of California Government Code Section 54957.6.
    Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)

Roll Call/OPEN SESSION (approximately 4:00 p.m.)
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Uno, Commissioner Yee and President Calloway.
Closed SESSION Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
2. Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Budget Approval and Delegation of Authority to the Executive Director to procure design review services from the Federal Aviation Administration (FAA) for the Runway Safety Area (RSA) Project, OAK (Aviation)
3. Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.
  1. Authorization to Extend the Port's Letter of Credit with JPMorgan Chase Bank through August 1, 2014 for the Port's Commercial Paper Program
  2. Report: Unaudited Financials and Capital Expenditure Reports For 9 Months Ended March 31, 2012
  3. Report: Fiscal Year 2013 Operating & Capital Budget Update – Preliminary Highlights
4. Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
5. Consent Items
Action by the Board under "Consent Items" means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Report: Appointments, Separations and Leaves of Absence for FY 2011-2012 Third Quarter (January 1, 2012 - March 31, 2012); and the Recruitment Schedule as of March 31, 2012 (Administration)
  2. Report: Quarterly Report of Construction Change Orders for 3rd Quarter FY 11/12 (Engineering)
  3. Authorization Approving Consent to Assign Contract and Rights from Niscayah, Inc., to Stanley Convergent Security Solutions, for the Maintenance and Service of Access Control and Video Surveillance Systems at the Oakland International Airport. (Aviation)
6. Remaining Action Items
Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.
  1. Creation of Three (3) New Classifications: Information Technology Business Analyst I, Information Technology Business Analyst II and Programmer Analyst III; Allocation and Addition of Two (2) Positions of IT Business Analyst II and Two (2) Positions of Programmer Analyst III; Deletion of One (1) Position of IT Manager and the Addition of One (1 ) Position of Chief Technology Officer in the Information Technology Department; Transfer of Representation Unit for Chief Technology Officer Classification from Unit K to Unit H. (Administration)
  2. Approval of a Lease with Restaurants Unlimited, Inc. for the Premises Located at 1 Franklin Street, Oakland, California (CRE)
  3. Approval of a Right of Entry Agreement with the City of Oakland to Perform Seismic Improvements to Embarcadero Bridge (CRE)
  4. Budget approval and other associated authorizations for the Replacement of Pump House No. 6 (Aviation/Engineering)
  5. Approval of Airline Operating Agreement and Amendment to Airline Operating Agreement with TUI Airlines Nederland B.V. dba ArkeFly and One-Time Modification of the International Air Service Marketing Incentive Program (Aviation)
  6. Amendment of Port Ordinance 4091 (Airport Rules and Regulations) Schedule A and Schedule B, as amended, to Revise Alternative Fuel and Maximum Vehicle Age Requirements for Taxicabs and All Other Ground Transportation Operators (Aviation)
7. Updates/Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
  1. Report: Federal Policy Conference (Uno)
  2. Report: 7th Southern Asia Ports, Logistics & Shipping 2012 Conference (Calloway)
8. Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Adjournment
The next Meeting of the Board will be a Special Meeting scheduled to be held on May 31, 2012 at 1:00 p.m. in the Board Room.
Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.
Daria Edgerly, Assistant Secretary of the Board
530 Water Street, Oakland, CA 94607
dedgerly@portoakland.com
(510) 627-1337
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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