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   Port Meetings
Board of Port Commissioners

February 16, 2012
Board Meeting Agenda
Thursday, February 16, 2012 - 1:00 p.m.
Board Room - 2nd Floor
Roll Call
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Uno, Commissioner Yee and President Calloway.
1. Closed Session
  1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION. Pursuant to subdivision (a) of Section 54956.9.
    City of Oakland v. ABM Industries, AMPCO System Parking, Does 1 to 5 Alameda County Superior Court Case No.: RG10538457
  2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 4 matter(s)
  3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - As provided under California Government Code Section 54956.8:
    Property:
    		 Former Oakland Army Base and Adjacent Properties
    Negotiating Parties:
    		 Port of Oakland, Prologis, L.P., California Capital Group, and California Capital Group & Investment Group, Inc
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
    Property:
    		 Various Properties in Oakland
    Negotiating Parties:
    		 Port of Oakland and Various Tenants - "Annual Approval of Target Rents for Commercial Real Estate Division Temporary Rental Agreements"
    Agency Negotiator:
    		 Director of Commercial Real Estate
    Under Negotiation:
    		 Price and Terms of Payment
  4. THREAT TO PUBLIC SERVICES OR FACILITIES
    CONSULTATION ON THREATS TO PUBLIC SECURITY OR ACCESS
    Consultation with: Port Security Officer
  5. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Subdivision (f) of Section 54957.6.
    Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)
Roll Call/OPEN SESSION (APPROXIMATELY 4:00 p.m.)
1st Vice-President Gonzales, 2nd Vice-President Head, Commissioner Gordon, Commissioner Uno, Commissioner Yee and President Calloway.
Closed SESSION Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
2. Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Report: Update on Terminal 1 Renovation and Retrofit (Aviation/Engineering)
  2. Budget Authorization And Related Approvals to Construct Terminal 1 Central Utility Plant (T1CUP) Project and Implement Early Delivery Projects Related to the Terminal 1 Renovation (T1R) Program, OAK (Aviation/Engineering<)
3. Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.
  1. Report: Unaudited Financials for 5-Months Ended November 30, 2011
  2. Presentation: Discussion of Board Role Related to Financial Reporting and Internal Controls
4. Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
5. Consent Items
Action by the Board under "Consent Items" means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Ordinance No. 4181, 2nd Reading of an ordinance approving and authorizing execution of a property transfer and acceptance agreement to convey 7.97± acres of Port of Oakland (“Port”) owned property to the East Bay Regional Park District (Oakland Alameda County, California).
  2. Report: Appointments, Separations and Leaves of Absence for FY 2011-12 Second Quarter (October 1, 2011 – December 31, 2011); and the Recruitment Schedule as of January 31, 2012 (Administration)
  3. Report: Quarterly Report of Construction Change Orders for 2nd Quarter FY 11/12 (Engineering)
6. Remaining Action Items
Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board.
  1. Authorizing an Extension of the term of the Lease of the Joint Intermodal Terminal to BNSF Rail Company (“BNSF”) to December 31, 2013. (Maritime)
  2. Budget Approval and Other Associated Authorizations for the Partial Demolition of Building L-142, North Field, OIA (Aviation/Engineering)
  3. Approval to Enter Into a One-Year Agreement with Lehman Levi Pappas & Sadler in the amount of $125,000 per year ($120,000 plus a maximum of $5,000 for Port-approved expenses) for State Advocacy and Consulting Services. (External Affairs)
  4. Ratification of Budget Allocation for Emergency Telephone System Replacement At The 530 Water Street Office (I.T.)
7. Updates/Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
8. Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Adjournment
The next Regular Meeting of the Board will be held on March 1, 2012 at 1:00 p.m. in the Board Room.
Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date.
Daria Edgerly, Assistant Secretary of the Board
530 Water Street, Oakland, CA 94607
dedgerly@portoakland.com
(510) 627-1337
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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