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Whistleblower Hotline 		  Port Meetings
Board of Port CommissionersAgenda for February 16, 2012

Board Meeting Agenda - Special Meeting - Supplemental
Monday, September 7, 2010 - 2:00 P.M.
Board Room - 2nd Floor
Roll Call
1st Vice-President Calloway, 2nd Vice-President Gonzales, Commissioner Gordon, Commissioner Katzoff, Commissioner Lighty, Commissioner Uno and President Head,
1. Closed Session
  1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION.  Pursuant to subdivision (a) of Section 54956.9
    SSA Terminals, LLC and SSA Terminals (Oakland), LLC v. the City of Oakland, Acting by and Through its Board of Port Commissioners Docket No. 09-08

    Timothy Vest and Caroline Vest v. Allied Packing and Supply, et al.; Alameda County Superior Court No.: RG09489518
  2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 10 matter(s)
  3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - As provided under CaliforniaGovernment Code Section 54956.8:
    4. Property:
    		 Former Oakland Army Base and Adjacent Properties
    Negotiating Parties:
    		 Port of Oakland, AMB Properties and California Capital Group
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 20-24 Outer Harbor Terminal Facilities
    Negotiating Parties:
    		 Port of Oakland and Ports America Outer Harbor Terminals, LLC
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 30-33 Outer Harbor Terminal Facilities
    Negotiating Parties:
    		 Port of Oakland and TransPacific Container Service (TraPac)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 33-37 
    Negotiating Parties:
    		 Port of Oakland and Evergreen Marine Corporation (Taiwan), Ltd
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 55-59 
    Negotiating Parties:
    		 Port of Oakland and Total Terminals, Inc, LLC (TTI)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 57-59 
    Negotiating Parties:
    		 Port of Oakland and SSA Terminals, LLC (SSAT)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 60-63 
    Negotiating Parties:
    		 Port of Oakland and Eagle Marine Services (APL Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 67-68 
    Negotiating Parties:
    		 Port of Oakland and SSA Terminals, LLC (SSAT) (Howard Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
  4. CONFRENCE WITH LABOR NEGOTIATIORS- Pursuant to Subdivision (f) of Section 54957.6.
    5. Agency Designated Representative:
    		 Marsha Peterson
    Employee Organizations:
    		 International Brotherhood of Electrical Workers (IBEW Local 1245), International Federation of Professional and Technical Engineers (IFPTE Local 21), Service Employees International Union (SEIU Local 1021), and Western Council of Engineers (WCE)
       
  5. Public Employee Discipline/Dismissal/Release 2 matter(s
Roll Call/Open Session
1st Vice-President Calloway, 2nd Vice-President Gonzales, Commissioner Gordon, Commissioner Katzoff, Commissioner Lighty, Commissioner Uno and President Head,
Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
2. Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Strategic Plan FY (Fiscal Years) 2011-2015: Next Steps and Communications Plan
3. Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues.
4. Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
  1. Runway Safety Areas (RSA) Improvement Project (This item has been supplemented)
5. Consent Items
Action by the Board under “Consent Items” means that all matters listed below have been summarized, and are considered to be perfunctory in nature, and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Agreement with Sundance Air Services, Inc. for Aircraft Storage and Maintenance with a Monthly Rental of $1,755 at the North Airport, Oakland International Airport (Aviation)
  2. Approval of Amendment to Lease with the Federal Aviation Administration to Add 0.96± Acre to the Premises for the New Air Traffic Control Tower (Aviation)
  3. Approval of a Supplemental Agreement with Ultra Electronic Airport Systems, Inc. to Provide 2nd Level Maintenance Support for the Multi-User Flight Information Display System and Airport Operations Database at the Oakland International Airport. (Aviation)
  4. Authorization to Donate and/or Recycle 549 Pieces of Computer Hardware. (Aviation)
  5. Amendment to Extend for an Another 3 Years the Airline Operating Agreement at The Airport. (Aviation)
  6. Authorization to Issue a Contract Change Order to the Rigging and Repair Contract for the Port-Owned Container Cranes to Include Spot Painting, and Increase the Annual Expenditure Limit for Rigging and Repair Contract by $250,000 (Engineering/Maritime)
  7. Approval of Lease Agreement Reassignment from Bay Area Seafarers Service to Seamen's Church Institute of New York and New Jersey. (Maritime)
  8. Authorization for the Executive Director to reallocate approved spending limits between consulting firms for Enterprise Resource Planning related activities. (Finance)
  9. Approval to Enter Into Second Supplemental Agreement for Employee Insurance Benefits Brokerage Services ($127,500) (Administration)
  10. Approval of Employee’s Reappointment of Employee ID Number 400036 to Former Classification of Custodian, and Pay Rate of $4835 Per Month Prior to Reassignment to the PETA Program. (Administration)
  11. Approval of Participation of Employee ID Number 400472 in the Permanent Employees on Temporary Assignment (PETA) Program. (Administration)
  12. Establishment of Whistblower Hotline Program (Administration)
  13. Report of Appointments, Terminations and Leaves of Absence for the Quarter Ended June 30, 2010. (Administration)
6. Remaining Action Items
Action Items are matters requiring staff presentation and/or additional discussion information and possible action by the Board.
  1. Authorization to Award Contract to 2Plus2 Partners, Inc. to Provide Website Migration, Maintenance, and Consulting Services (Finance)
7. Updates / Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
8. Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
9. Approval of the Minutes
  1. Minutes of the Special Meeting of August 2, 2010
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Adjournment
The next Regular Meeting of the Board will be held on September 21, 2010 at 2:00 p.m. in the Board Room.
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Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Director of Social Responsibility no later than five working days prior to the scheduled meeting date.
Diann Castleberry, Director of Social Responsibility
530 Water Street, Oakland, CA 94607
dcastelberry@portoakland.com
(510) 627-1302
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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