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Whistleblower Hotline 		  Port Meetings
Board of Port CommissionersAgenda for February 16, 2012

Board Meeting Agenda - Revised
Tuesday, July 20, 2010 - 1:00 P.M.
Please note Special Start Time
Board Room - 2nd Floor
Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.
Closed Session (1:00 - 3:00)
  1. EMPLOYEE PERFORMANCE EVALUATIONS
    Titles: Port Attorney
  2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:  5  matter(s)
    CONFERENCE WITH REAL PROPERTY NEGOTIATOR . As provided under California Government Code Section 54956.8:
    3. Property:
    		 Former Oakland Army Base and Adjacent Properties
    Negotiating Parties:
    		 Port of Oakland, AMB Properties and California Capital Group
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 20-24 Outer Harbor Terminal Facilities
    Negotiating Parties:
    		 Port of Oakland and Ports America Outer Harbor Terminals
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 25-26
    Negotiating Parties:
    		 Port of Oakland and International Transportation Service, Inc., (ITS)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 30-33
    Negotiating Parties:
    		 Port of Oakland and TransPacific Container Service (TraPac)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 33-37
    Negotiating Parties:
    		 Port of Oakland and Evergreen Marine Corporation (Taiwan) Ltd
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 55-59
    Negotiating Parties:
    		 Port of Oakland and Total Terminals, Inc, LLC (TTI)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 57-59
    Negotiating Parties:
    		 Port of Oakland and SSA Terminals, LLC (SSAT)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 60-63
    Negotiating Parties:
    		 Port of Oakland and Eagle Marine Services (APL Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 67-68
    Negotiating Parties:
    		 Port of Oakland and SSA Terminals, LLC (SSAT) (Howard Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
  3. Personnel Items as Required by Chapter 4, Part 4, Sections 1400 - 1408 of the California Labor Code, entitled Worker Adjustment and Restraining Notification (WARN) Act. (1 matter)
  4. Conference with Labor Relations Advisor: Pursuant to Subdivision (f) of Section 54957.6
    Western Council of Engineers (WCE); International Federation of Professional and Technical Engineers, Local 21; Service Employees International Union (SEIU) 1021; and International Brotherhood Electrical Workers (IBEW) -- "Meet and Confer" with all four (4) Labor Unions regarding matter of proposed mandatory 10 days without pay.
Roll Call/Open Session
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Cmmissioner Lighty, and President Uno
Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
Election of Officers
  1. Approval Of A Resolution Declaring The Election Of Officer At The Meeting Of July 6, 2010
Major Projects
This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance.
  1. Report on Oakland Army Base
  2. Authorization for the Executive Director to negotiate and execute an amendment to the Oakland Army Base (OAB) Amended and Restated Memorandum of Agreement (ARMOA) between the City of Oakland, The Port of Oakland, and The Redevelopment Agency of the City of Oakland to (a) extend the August 7, 2010 deadline for the Agency and Port to fund the West Oakland Community Trust Fund and (b) revise the funding structure for the Port's share of the Fund to be consistent with the Agency. (Maritime)
  3. Approval of Supplemental Consultant Service Agreements to Complete Hazardous Materials Remediation at the Oakland Army Base (Maritime/Environmental)
  4. Authorization for the Executive Director to extend the Exclusive Negotiating Agreement with AMB Property Corporation and California Capital Group through November 1, 2010, subject to agreement in principle between the parties on the material terms and conditions of the Option and Master Lease Agreements by August 1, 2010; and Authorization for the Expenditure of up to $475,000 on Outside Counsel and other Services necessary to complete the Option and Master Lease Agreements. (Maritime)
  5. Report on Shore Power
  6. Budget Authorization to Perform the Engineering Design of the Shore Power Program Elements that are Grant-Funded and Require Completion in 2012. (Maritime/Engineering)
Budget & Finance
This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues
Unaudited Financial Reports for 11 Months Ended May 31, 2010
Strategy & Policy
This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues.
  1. Tracking of Strategic Plan
Consent Items
Action by the Board under “Consent Items” means that all matters listed below have been summarized, and are considered to be perfunctory in nature, and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board.
  1. Replacement of Aircraft Noise Monitors: Approval to advertise for bids and Authorization to Award Contract (Aviation)
  2. Approval of a Five-Year Telecommunications License Agreement with MetroPCS California LLC dba MetroPCS at Oakland International Airport (Aviation)
  3. Approval of a First Amendment to Telecommunications License Agreement with Sprint Nextel at Oakland International Airport (Aviation)
  4. Adoption Of Whistleblower Policy Against Retaliation (Admin. Policy 18) And Establishment Of A Whistleblower Hotline (Admin. Policy 19) (Executive Office)
  5. Authorization to Enter into a 60-Month Lease for High-Volume Production Print/Copy Machines (Administration)
Informational Reports
  1. Informational Report on the July 1, 2010 City Port Liaison Committee Meeting Discussion of the Status of the Jack London Square Development Project (Commercial Real Estate)
  2. Quarterly Report of Construction Change Orders for 3rd Quarter FY 2010 and Summary Change Order Report for Closed Projects in Calendar Year 2009 (Engineering)
  Ordinances for Second Reading
  15.a Ordinance No. 4129 AN ORDINANCE AMENDING PORT ORDINANCE NO. 3634, AS AMENDED, RELATINGTO LANDING AND TENANT TERMINAL SPACE RENTAL FEES AT METROPOLITAN OAKLAND INTERNATIONAL AIRPORT.
  15.b Ordinance No. 4130 AN ORDINANCE APPROVING A MEMORANDUM OFUNDERSTANDING BETWEEN THE PORT OF OAKLANDAND WESTERN COUNCIL OF ENGINEERS EFFECTIVE JULY 1, 2009 THROUGH JUNE 30, 2011 AND FIXINGTHE COMPENSATION OF CERTAIN EMPLOYEES OF THE PORT DEPARTMENT BELONGING TO EMPLOYEE REPRESENTATION UNIT C AND AMENDING SECTION 1.191 PROVIDING PROFESSIONAL DEVELOPMENT BENEFITS FOR CERTAIN OFFICERS AND EMPLOYEES
  15.c Ordinance No. 4131 ORDINANCE AMENDING PORT ORDINANCE NO. 867 RATIFYING AND SETTING THE COMPENSATION OF CERTAIN EMPLOYEES OF THE PORT DEPARTMENT BELONGING TO INTERNATIONAL FEDERATION OF PROFESSIONAL AND TECHNICAL ENGINEERS LOCAL 21 AND BELONGING TO WESTERN COUNCIL OF ENGINEERS
Action Items
Action Items are matters requiring staff presentation and/or additional discussion information and possible action by the Board.
  1. Deferred Compensation Plan-Six Month Extension of the Agreement between the Port of Oakland and Great West Retirement Services for Recordkeeping and Administrative Services for the Port of Oakland Deferred Compensation Plan ($0) (Administration)
Approval of the Minutes
Minutes of the Regular Meeting of July 6, 2010
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Updates / Announcements
The President and/ or Executive Director will report on noteworthy events occurring since the last Board Meeting.
Scheduling
This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings.
Adjournment
The next Regular Meeting of the Board will be held on September 7, 2010 at 2:00 p.m. in the Board Room.
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Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Director of Social Responsibility no later than five working days prior to the scheduled meeting date.
Diann Castleberry, Director of Social Responsibility
530 Water Street, Oakland, CA 94607
dcastelberry@portoakland.com
(510) 627-1302
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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