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Board of Port CommissionersAgenda for February 16, 2012

Board Meeting Agenda - Supplemental
Tuesday, March 16, 2010 - 2:00 P.M.
Board Room - 2nd Floor
Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.
Closed Session (2:00 - 4:00 P.M.)
  1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: 4 matters
  2. Conference with Real Property Negotiator – As provided under California Government Code Section 54956.8:
    3. Property:
    		 Former Oakland Army Base and Adjacent Properties
    Negotiating Parties:
    		 Port of Oakland, AMB Properties and California Capital Group
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 20-24 Outer Harbor Terminal Facilities
    Negotiating Parties:
    		 Port of Oakland and Ports America Outer Harbor Terminals
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 25-26
    Negotiating Parties:
    		 Port of Oakland and International Transportation Service, Inc., (ITS)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 30-33
    Negotiating Parties:
    		 Port of Oakland and TransPacific Container Service (TraPac)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 33-37 
    Negotiating Parties:
    		 Port of Oakland and Evergreen Marine Corporation (Taiwan), Ltd
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 55-59 
    Negotiating Parties:
    		 Port of Oakland and Total Terminals, Inc, LLC (TTI)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 57-59 
    Negotiating Parties:
    		 Port of Oakland and SAA Terminals, LLC (SSAT)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 60-63 
    Negotiating Parties:
    		 Port of Oakland and Eagle Marine Services (APL Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
    Property:
    		 Berths 67-68 
    Negotiating Parties:
    		 Port of Oakland and SSA Terminals, LLC (SSAT) (Howard Terminal)
    Agency Negotiator:
    		 Director of Maritime, James Kwon
    Under Negotiation:
    		 Price and Terms of Payment
       
  3. PUBLIC EMPLOYEES PERFORMANCE EVALUATION
    4. Title:
    		 Executive Director
       
  4. PUBLIC EMPLOYEE APPOINTMENT
    5. Title:
    		 Director of Aviation
       
Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.
Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.
President's Report
The President will report on noteworthy events occurring since the last Board Meeting.
Executive Director's Report
The Executive Director will report on noteworthy events occurring since the last Board Meeting.
Strategic Planning
All Strategic Planning materials are located in the attached Strategic Planning Reference Guide (SPRG)
Introduction (20 min) (Board, Dir. Benjamin & Dr. Ajose of “BTW”)
  • Discuss the importance of the Strategic Planning Process (Pres. Uno)
  • Schedule and Description of Board Activities Related to Strategic Planning Process [Tab B]
  • Review Purpose, Goals and Desired Outcomes Of Today’s Meeting (Dr. Ajose)
Context for Strategic Planning (20 min.) (Dr. Ajose & Staff)
  • BTW reminds the Port of the March 2nd Discussion & Outcomes [Tab K]
  • BTW reviews Port-Wide Situational Analysis [Tab D]
  • Benchmarking – Port of Oakland Business Lines in a Comparative Context (Staff) [Tab J]
Context for Strategic Planning (20 min.) (Dr. Ajose & Staff)
  • BTW reminds the Port of the March 2nd Discussion & Outcomes [Tab K]
  • BTW reviews Port-Wide Situationabut yourl Analysis [Tab D]
  • Benchmarking – Port of Oakland Business Lines in a Comparative Context (Staff) [Tab J]
Public Comment On Strategic Plan (20 min.)
The Board invites public comment on their priorities for the Port’s strategic direction for the next five years.
Moving from Information to Priorities (120 min.) (Board, Dr. Ajose)
The Board will discuss and decide on the guiding principles and priorities for the next five years. The conversation will be grouped in five topical areas: All topical areas, below, are supported by the material in the Strategic Plan Reference Guide [Tab K]
  • The Identity & Role of the Port
  • Operations: How the Port Does its Work?
  • Addressing the Debt
  • Governance
  • Strategic Planning Process
AVIATION
A-1
The Board of Port Commissioners will be asked to make a determination that the following matter (A-1) is urgent. Upon a determination by a two-thirds vote of the members, or, if less than two-thirds of the members are present, a unanimous vote of those present, that there is a need to take immediate action which came to the attention of the body after the Agenda was posted, and that the need to take immediate action is required to avoid a substantial adverse impact that would occur if the action were deferred to a subsequent Special or Regular Meeting, the Board will hear the following matter in Open Session.
Ratification of Submittal of Grant Application and Acceptance of the Federal Aviation Administration (FAA) Grant Offer of $2,507,453.
Operations
  Administration
O-1
Adoption of an Ordinance to Revise Port Ordinance No. 2832 to Allow Schools Meeting Certain Conditions to Occupy the Business Park.
Approval of Minutes
 
Regular Meetings of February 16, 2010 and March 2, 2010.
Summary Items
Action by the Board under “Summary Items” means that all matters listed below have been summarized, and are considered to be perfunctory in nature, and will be adopted by one motion and appropriate vote. Summary Items may be removed from the summary for discussion at the pleasure of the Board.
  Ordinances For Second And Final Reading
S-1
Port Ordinance No. 4122 An Ordinance Adding of One (1) Position of Port Delivery person and Deletion of One (1) position of Building Services Manager in the Commercial Real Estate Division. (Estimated cost savings of $52,250 for FY09-10)
  Building Permits
S-2
Evergreen / PG&E; 5190 Seventh Street, Berths 35-37: Installation of electric service to provide crane power at Berths 35-37. Work includes installation of underground conduit and electrical equipment by PG&E to serve the new cranes that will be delivered later this year, referenced in the Board approval of January 11, 2010. The work does not include upgrades to the bus connection or other facilities to be completed by Evergreen, which will be subject to separate permit approval. The project has been determined to be Cat Ex. pursuant to CEQA Guidelines Section 15302, replacement or reconstruction of existing structures to be located on the same site with the same purpose and capacity.
S-3
1 Fed Ex; Sally Ride Way: Construction of seismic bracing for mechanical systems inside the Metroplex (sort) building. The work includes some modifications of mechanical systems, and exterior work to install a gas shut-off valve. This project has been determined to be exempt from the requirements of the California Environmental Quality Act pursuant to Section 15301.
S-4
UFood Grill; 1 Airport Drive, Terminal 1, Building #M103: Tenant improvements in an existing space (E2) in Terminal 1, opposite Gate 8, which is currently unimproved. The work includes installation of new partition and demising walls, flooring, kitchen and service equipment, cabinetry, lighting, signage, and furniture for the new restaurant. Work also includes related plumbing, electrical and mechanical work. This project has been determined to be exempt from the requirements of the California Environmental Quality Act pursuant to Section 15303.
  Informational Reports
S-5
Update On Legislative Advocacy, Funding Status And Process For Reporting.
Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.
Adjournment
The next Regular Meeting of the Board will be held on April 6, 2010 at 2:00 p.m. in the Board Room.
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Public Participation
Disability Related Modifications
Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date.
John Betterton, Secretary of the Board
530 Water Street, Oakland, CA 94607
jbetterton@portoakland.com
(510) 627-1696
Language & Interpretive Services
As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Director of Social Responsibility no later than five working days prior to the scheduled meeting date.
Diann Castleberry, Director of Social Responsibility
530 Water Street, Oakland, CA 94607
dcastelberry@portoakland.com
(510) 627-1302
Scented Products
Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend.
To Speak on an Agenda Item
You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting. All speakers will be allotted a minimum of one minute.
Agenda & Related Materials
Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at (510) 627-1696, or visit our web page at www.portofoakland.com
To receive Port Agendas and Agenda Related Materials by email, please email your request to jbetterton@portoakland.com

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