Board Meeting Agenda (Supplemental)
Tuesday, March 2, 2010 - 2:00 P.M.
Note: Open Session will begin at 2:30 p.m.

Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.

Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.

Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.

Strategic Planning (Approximately 3 Hours)
All Strategic Planning materials are located in the attached Strategic Planning Reference Guide (SPRG)

Introduction - President Uno, Members of the Board, Exec. Dir. Benjamin & Facilitator Ajose (BTW)

• Relationship of Strategic Plan to Strategic Alignment (SPRG - §II Tab A)
• Strategic Plan Process and Schedule (SPRG - §I)
• Schedule & Description of Board Activities Related to Strategic Planning Process (SPRG - Part §I Tab B)

Context for Strategic Planning - Omar Benjamin & Staff

• Industry Overviews: Aviation, Maritime, Commercial Real Estate High Level Situational Analyses (SPRG - §II Tab C)
• Port-Wide Situational Analysis (SPRG - §I Tab D)
• Financial Plan Update & YTD Results (SPRG - §I Tab E)
• Legislative and Grant Funding Outlook (SPRG – Tab F)
• Organization Charts (SPRG – Tab G)
• Current Port Vision, Mission and Goals (SPRG – Tab H)

Guiding Strategic Priorities - Lande Ajose (BTW)

• Port of Oakland Strategic Planning Themes for Board & Community Consideration (SPRG - §I Tab I)

Continuation of Closed Session (Approximately 90 Minutes)

Roll Call
Commissioner Calloway, Commissioner Gonzales, 2nd Vice-President Gordon, 1st Vice-President Head, Commissioner Katzoff, Commissioner Lighty, and President Uno.

Second Closed Session Report
The Port Attorney or Board Secretary will report on any final actions taken in Closed Session.

Approval of a Resolution Authorizing Execution by the Director of Aviation of a Professional Services Agreement with Team Eagle, Ltd., Previously Authorized to be with Eagle Airfield Ltd.

Authorizing the Executive Director to (i) Accept the Department of Homeland Security FY 2009 American Recovery and Reinvestment Act (ARRA) Port Security Grant (PSG) Funds; (ii) Authorize a Sub Grant of PSG Funds to the City of Oakland (City) for Design and Construction of a Domain Awareness Center; (iii) Waive Standard Bid Procedures, and Authorize the Executive Director to Negotiate and Execute an Agreement with Government Technology Services, Inc. for Security Design and Project Construction of Transportation Worker Identification Credential (TWIC) Infrastructure at Port of Oakland Marine Terminals

(1) Approval of Draft Plans and Project Manual for Demolition and Removal of Port of Oakland Cranes X402, X403 and X404 at Berths 20 and 21 and X424, X425 and X426 at Berths 35 and 37, Outer Harbor; (2) Authorization for the Director of Engineering to Approve Final Plans and Project Manual; and (3) Authorization for Executive Director to Award Contract to the Lowest Responsible Responsive Bidder

Authorization to Dispense with Standard Bidding Procedures for Maintenance Dredging and Furnishing Pile Driver Crew for Repairs to Docks and Waterfront Facilities, for Port of Oakland for the Period Commencing July 1, 2010 and Ending June 30, 2011, 2012, or 2013, in the Amount of $900,000 Each Year for Berth Maintenance, and $100,000 Each Year for Furnishing Pile Driver Crew, for a Total of $3,000,000

Authorization to Negotiate and Execute Change Orders for Various Project Changes, Including Project Re-Phasing for the Berth 30-33 Yard and Gate Redevelopment, in an Amount Disclosed to the Board of Port Commissioners

Addition of One (1) Position of Port Delivery person and Deletion of One (1) position of Building Services Manager in the Commercial Real Estate Division. (Estimated cost savings of $52,250 for FY09-10)

Adoption of an Ordinance to Revise Port Ordinance No. 2832 to Allow Schools Meeting Certain Conditions to Occupy the Business Park.

PULLED Adoption of Port of Oakland Energy Efficiency Goals for the years 2011 through 2020 As Required by State of California Assembly Bill 2021 (AB 2021)

Authorization to Establish Open Account Agreements for FY2009-10 and Re-Allocate as Necessary in an Aggregate Amount Not To Exceed $5,655,000.

Regular Meeting of February 16, 2010.

Summary Items
Action by the Board under “Summary Items” means that all matters listed below have been summarized, and are considered to be perfunctory in nature, and will be adopted by one motion and appropriate vote. Summary Items may be removed from the summary for discussion at the pleasure of the Board.

Port Ordinance No. 4118 An Ordinance Approving the Terms and Conditions and Authorizing the Execution of an Airline Operating Agreement and Ratification of License and Concession Agreement with Flight Express, Inc. for Parking of Aircraft in Support of Dedicated Air Cargo Operations/Business With a Monthly Rental of $1,685.03 (Adjacent to Port Building L-906, 980 Harbor Bay Parkway, North Airport)

Port Ordinance No. 4119 An Ordinance Authorization for the Executive Director to Execute an Amendment to the Amended and Restated Option to Purchase and Ground Lease Real Property, and Execute a Tidelands Trust Exchange Agreement, a Purchase and Sale Agreement, an Open Space Ground Lease, a Marina Ground Lease and Other Related Documents for the Oak to Ninth District Project.

Port Resolution 10-7 A Resolution Adopting CEQA Findings And Statement Of Overriding Considerations, Authorizing The Executive Director To Execute An Amendment To The Amended And Restated Option To Purchase And Ground Lease Real Property, Approving The Procedures Adopted For And Selection And Submittal Of The Army Reserve Parcels As The Exchange In Parcel, And Authorizing The Executive Director To Cause Execution Of A Promissory Note, And Authorizing The Executive Director Or His Designee To Execute Related Documents As Necessary To Consummate The Transaction Contemplated.

Port Ordinance No. 4120 An Ordinance Adding One (1) Limited Duration Position of Deputy Port Attorney III in the Port Attorney’s Office that will not Exceed June 30, 2010. (Estimated Additional Cost of $84,350 for FY 09-10 that Includes Benefits)

Port Ordinance No. 4121 An Ordinance Adding One (1) Limited Duration Position of Port Assistant Management Analyst in the Administration and Social Responsibility Division that will not Exceed June 30, 2010 and Deletion of One (1) Position of Port Job Researcher. (Estimated Cost Savings of $35,985 for FY09-10)

Open Forum
The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board.

Adjournment
The next Regular Meeting of the Board will be held on March 16, 2010 at 2:00 p.m. in the Board Room.